The Indiana Institute on Disability and Community (IIDC) is one of only 67 University Centers for Excellence in Developmental Disabilities. The Institute conducts research and training through seven Centers: Early Childhood Center, Center on Education and Lifelong Learning, Center on Community Living and Careers, Center on Aging and Community, Indiana Resource Center on Autism, Center for Planning and Policy Studies and the Eppley Institute on Parks and Public Lands.
Provides logistical services for administration office and to faculty for training events, meetings and conferences held at the Institute, handling all logistics involving meeting rooms, catering and reimbursements to guest speakers.
Analyzes and develops comprehensive Institute productivity reports to include courses taught by Institute Faculty, conference presentations, technical reports, media products, non-funded research, and grant/contract writing for federal, state and private foundation grant proposals and contracts. Maintains data and verifies accuracy of the reporting data before submission to IU and funding agencies.
Conducts necessary research, compiles materials and information for the Executive Director. Oversees the central communication and public relations for the Executive Director both internally and externally
Is responsible for the Executive Director's support services including meetings, extensive travel arrangements, and appointment scheduling. Responds to requests to the Executive Director by providing information to staff, students and faculty, external constituents on activities of the Executive Director and handles necessary correspondence. Oversees the scheduling, minute preparation and records management the Executive Director and the Leadership Team of the Institute. Develops and maintains a systematic and orderly records system for the Executive Director and Institute data. Provides copy editing and review of products developed by the Executive Director.
High school diploma or GED and three years of office experience.
Computer skills including desktop publishing, word processing, database and spreadsheet, graphics and presentation programs. Ability to take initiative to solve problems. Ability to assume responsibility. Ability to effectively communicate and exchange information with a wide diversity of individuals. Excellent interpersonal skills and a customer service orientation.
Working Conditions / Demands
Some lifting required for event planning and coordination.
Equipment utilized: computer, printer, large color printer, scanner, telephone.
Salary Plan: HR
Salary Grade: HR
Job Function: Temporary Hourly
Due to the COVID-19 pandemic, there may be differences in the working conditions as advertised in our standard job postings (e.g., the ability to travel from one campus to another, etc.). If you are invited for an interview, please discuss your questions or concerns regarding the working conditions at that time.
This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.
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Indiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment without regard to age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator. See Indiana University's Notice of Non-Discrimination here which includes contact information .
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Founded in 1820, Indiana University is the state’s public university system, comprised of two core campuses—IU-Bloomington and IUPUI—and six regional campuses located throughout the state. Combined, the total student population is more than 114,000 undergraduate, graduate and professional school students. IU is one of the largest employers in the state, with over 20,000 faculty and staff. Indiana University is an equal employment and affirmative action employer and a provider of ADA services. Diversity and inclusion remains a core commitment to IU’s mission to cultivate an educational environment that supports equal access, participation and representation on all of its campuses and that provides educational and career opportunities for all.