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Executive Administrative Specialist

Job ID:
Location: Main Campus - UCR
Schedule: 8AM - 5PM
Category: Administrative
Salary: $66,231 - $105,862
Full/Part Time: Full-time(100%)
Organization: School of Medicine
Department: SOM Academic Affairs Dept
Application Deadline: Open Until Filled

Position Information:
The Office of Academic Affairs (OAA) in the UC Riverside School of Medicine assists in the recruitment, appointment, promotion and retention of faculty members. The office works in partnership with the UC Office of Academic Affairs, the UCR Office of Academic Personnel, and UCR School of Medicine administration. Under the guidance of Associate Dean of Academic Affairs Iryna Ethell, Ph.D., the OAA is located on the main UCR campus.

Position will assist the Office of Academic Affairs in several areas. Organize all workshops and faculty series for SOM. Provide administrative support for the Associate Dean of Academic Affairs and the Director of Academic Affairs.

Uses professional concepts to apply organization policies and procedures to oversee a variety of ongoing administrative operational issues. Administers defined operational program. Analyzes and resolves operational problems of moderate scope.

Please note: this position has a hybrid work schedule consisting of 3 days in-person / 2 days remote.

The full salary range for the Executive Administrative Specialist is $31.72 - $50.70 per hour. However, the expected pay scale for this position is up to $40.10 per hour. We base salary offers on a variety of considerations, such as education, licensure and certifications, experience, and other business and organizational needs.

Applicants must have current work authorization when accepting a UCR staff position. Currently, we are unable to sponsor or take over sponsorship of an employment Visa for staff.

As a University employee, you will be required to comply with all applicable University policies and/or collective bargaining agreements, as may be amended from time to time. Federal, state, or local government directives may impose additional requirements.

#CB


Requirements:
Educational Requirements

Bachelor's degree in related area and/or equivalent experience/training.
Required

Experience Requirements

Minimum of 2 years of related experience.
Required

Minimum of 2 years experience providing high-level executive and analytical support.
Required

Prior event planning/coordination experience.
Required

Special Conditions
Special

Occasional travel for university related business meetings, conferences and/or professional development.
Required

Overtime
Required

Ability to work some evenings and/or weekends for events, as needed.
Required

Minimum Requirements

Ability to use discretion and maintain all confidentiality.

Solid communication and interpersonal skills to communicate effectively with all levels of staff, both verbally and in writing.

Ability to use sound judgment in responding to issues and concerns.

Solid organizational skills and ability to multi-task with demanding timeframes.

Work effectively with all levels in the organization and develop informal, cooperative relationships.

Strong initiative and follow-through, self-motivated and results-oriented.

Skilled in the use of Microsoft applications (e.g., Word, Excel, PowerPoint, and Outlook).

Preferred Qualifications

Demonstrated knowledge and understanding of academic and administrative structure of UCR.

Working knowledge of common organization-specific and other computer application programs.

Skilled in the use of Adobe Acrobat and Microsoft Visio.


Additional Information:
Additional Information In the Heart of Inland Southern California, UC Riverside is located on nearly 1,200 acres near Box Springs Mountain in Southern California; the park-like campus provides convenient access to the vibrant and growing Inland region. The campus is a living laboratory for the exploration of issues critical to growing communities' air, water, energy, transportation, politics, the arts, history, and culture. UCR gives every student, faculty and staff member the resources to explore, engage, imagine and excel.

UC Riverside is recognized as one of the most ethnically diverse research universities in the country boasting several key rankings of which we are extremely proud.

• UC Riverside is proud to be ranked No. 12 among all U.S. universities, according to Money Magazine's 2020 rankings, and among the top 1 percent of universities worldwide, according to the 2019-20 Center for World University rankings.
  


• UC Riverside is the top university in the United States for social mobility. - U.S. News 2020
  


• UCR is a member of the University Innovation Alliance, the leading national coalition of public research universities committed to improving student success for low-income, first-generation, and students of color.
  


• Among top-tier universities, UC Riverside ranks No. 2 in financial aid. - Business Insider 2019
  


• Ranked No. 2 in the world for research, UCR's Department of Entomology maintains one of the largest collections of insect specimens the nation. - Center for World University Rankings
  


• UCR's distinguished faculty boasts 2 Nobel Laureates, and 13 members of the National Academies of Science and Medicine.

The University of California is an Equal Opportunity/Affirmative Action Employer with a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other characteristic protected by law.

For information about our generous employee benefits package, visit: Employee Benefits Overview

Job Description Details:
General Information

Job Title
004263

Grade
Iryna Ethell

Supervisor
20%

Drafts letters and other forms of written communications on behalf of the Associate Dean, Academic Affairs and Director, Academic Affairs.

10%

Develops and maintains budgets for events, trainings, workshops, conferences, and other related activities. Other duties as assigned.

5%

Conducts trends analyses and helps develop resulting recommendations.

5%

Participates in the development and revision of standard operating procedures and guidelines.

5%

Assesses and recommends changes to maintain compliance with federal and state requirements and internal policies.

5%


To apply, visit https://jobsportal.ucr.edu/jobs/34004386







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