Greater Texas HERC

The Administrative Associate II, under general supervision, provides quality service to our students, faculty, staff, vendors and guests. Primary purpose of this position is to perform day-to-day clerical tasks for the department.

Responsibilities:

• Perform day-to-day to day clerical tasks such as answer and direct phone calls, take and distribute messages, type documents and correspondence, organize and coordinates meetings, and answer general inquiries from visitors, staff and students. Maintain records and receipts of cash handling, deposits and vendor contracts on a daily basis. Conduct inventory of office supplies for the department and order office supplies on a monthly basis.

• Establish and maintain computer files and/or records such as key logs, vendor contracts, and rent payments from tenants for Student Center Operations. 

• Assist with budget maintenance such as execution of necessary documents for budget transactions. Enter, reconcile and submit information into Banner and Canopy/Famis for billing and collections on a monthly basis. Process requisitions for work orders. Schedule outside vendors, such as temporary single day vendors, for a variety of events inside and outside the building. Make sure all commissions from vendors are current with payments, and track that vendors stay in allotted space. Collect cash from campus dry cleaners and deposit daily each morning.

• Perform space management by acting as one of the administrators for the room reservation software. Respond to room availability inquiries from visitors, staff and students. Reserve rooms for meetings and events using the scheduling software.

• Act as back up to set up students, faculty, staff and guest in CS Gold for meals, laundry, ID cards and panther bucks. Assist Sodexo with micros registers and contact CBORD for service support.

• Monitor student workers schedule and timesheets in Workday.

• Perform other duties as assigned.

Education and Experience:

• High School Diploma or equivalent.

• Two years of related experience.

Knowledge, Skills and Abilities:

• Knowledge of word processing, spreadsheet, and database applications.

• Knowledge of student information systems, degree planning, and degree audits.

• Ability to multitask and work cooperatively with others.

• Effective verbal and written communication skills.

Job Posting Close Date:

• 9/30/22

Required Attachments:

Please attach all required documents listed below in the attachment box labeled as either âœResume/CV or Resume/Cover Letter❠on the application. Multiple attachments may be included in the âœResume/CV❠or Resume/Cover Letter❠attachment box.  Any additional attachments provided outside of the required documents listed below are considered optional.

• Resume or Curriculum Vitae

• Cover Letter

Application Submission Guidelines:

All applicants are required to apply via our Career Site on or before the closing date indicated on the job posting. Applicant inquiries received via email and websites such as Indeed, HigherEdJobs, etc. will not be considered unless the individual has applied to the available position via the PVAMU Career site.

The required documents listed in the above "Required Attachments" section must be attached to the application prior to the job closing date indicated to ensure full consideration for the application submitted. Please contact the Office of Human Resource on or before the closing date indicated above at 936-261-1730 or jobs@pvamu.edu should you need assistance with the online application process.

Background Check Requirements:

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institutionâ™s verification of credentials and/or other information required by the institutionâ™s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer committed to diversity.

About Prairie View A&M University

Prairie View A&M University is dedicated to excellence in teaching, research and service. It is committed to achieving relevance in each component of its mission by addressing issues and proposing solutions through programs and services designed to respond to the needs and aspirations of individuals, families, organizations, agencies, schools, and communities--both rural and urban. Prairie View A&M University is a state-assisted institution by legislative designation, serving a diverse ethnic and socioeconomic population, and a land-grant institution by federal statute.

Connections working at Prairie View A&M University